How do I send distribution lists created using Microsoft Outlook 2003 to a colleague?
Monday, April 13th, 2009 at
11:46 am
A colleague has asked me to email him the names and email addresses of the people on my distribution lists. I have about ten distribution lists set up using Microsoft Outlook 2003. What’s the best way for me to email my distribution list to my colleague? I simply want to send him the names and email addresses on my distribution lists in the most efficient manner.
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Filed under: Microsoft
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To send a distribution list,
1. create a temp folder in contacts folder, in the contacts folder, right click on the dark gray bar just above the contact listings, new folder…, click contacts, give it a name in the 1st box, say temp
2. move all the contacts to the temp folder, go to outlook menu, file, import and export, "export to a file", next, "personal folder file(pst)", next, select only contacts and make sure subfolder is not checked, next, click browse button, give the pst file a name click ok, click finish, click ok
3. give the pst file to intended user, the user has to import the file, go to outlook menu, file, import and export, "import from another program or file", next, "personal folder file(pst)", click browse to locate the pst file, next, select only contacts, click finish
4. to move all the contacts back to where it was, click on the word contacts on the dark gray bar, a folder tree will come up, click contacts, then click temp, ctrl+a to select all, click and drag the list to the contacts icon on outlook shortcuts bar, release click.
5. to delete temp folder in contacts, go to temp folder using method in 4. right click on dark gray bar, delete "temp", then you're done
Hope this helps